Project Description Country: USA Location: Phoenix, AZ Total Budget: $1,500 Area of Focus: Basic education and literacy Activity Type: Education: Literacy Summary: Phoenix We have identified that within Phoenix, AZ there are several Title 1 elementary schools where school libraries have limited supply of books and children do not have access to books appropriate for their learning and grade levels. The Phoenix Arcadia Rotary Club has set out to help provide these students and their schools with a supply of hard cover books for students at each grade level. Through a partnership with the Assistance League of Phoenix, we have the ability to purchase hard cover books for about $1 per copy. The books will also include a space within the inside cover where we can include a Rotary branded sticker that can be used as nameplate for the student who takes the book home or for the school to designate it is library property. Our club members will be responsible for hosting a book drive at the selected schools to help pass out the donated books and stock the library shelves. We have targeted three Title 1 elementary schools within our area who are eligible recipients. Our timeline for the completion of this drive would be October - December 2024, which corresponds with the fall breaks of the school year. Project Contact Person District: 5495 Rotary Club of: Phoenix Arcadia Primary Contact: Matt Gress Email: treasurer.parc@gmail.com Project Status Paid This project is "Paid". This means that the funds from the district have been issued. This project is now being ready for implementation. When this is done, a report needs to be uploaded on the project page and the "Reported" button needs to be clicked, then the status of the project will be changed to "Reported". Project listed for the 2024-25 Rotary Year.

Proposed Financing Existing Contributions Towards This Project Date Cash DDF Total Phoenix Arcadia (5495) 30-May-24 $500 $1,000 $1,500 Total $500 $1,000 $1,500

Project Supporting Documents Alphabetical with icons By date with icons Alphabetical list format By date list format [30-May-24] 2024-2025 MOU

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History Log Entries 30-May-24 by Tom McLarty We have received your grant application. Make sure you get the signature process started and complete before the deadline tomorrow. 30-May-24 by Conrad Heede System Entry: Creation of project page. 31-May-24 by Tom McLarty Time is running out to get your signatures complete before the deadline tonight. I resent the signature emails. You will not be able to get a grant if you don't complete the process. 31-May-24 by Tom McLarty System Entry: Project sent for club signatures. 31-May-24 by Conrad Heede System Entry: Project signed by Thomas Mclarty. 7-Jun-24 by Matt Gress System Entry: Project signed by Dan Fleming. 7-Jun-24 by Conrad Heede System Entry: Project signed by Cale Ottens. 16-Jun-24 by Tom McLarty Congratulations! This project has been approved for full funding. We need to do some administrative things, so we don’t know exactly when the money will hit your account, but our best guess is a month or so. We’ll send you an update when we have one. Please also remember that you may not spend money prior to TRF approval and reimburse yourself from grant funds. If there have been changes in your bank account (information for electronic transfer), please get that to Lucinda General (District Treasurer) as soon as possible. treasurer@rotary5495.org. Your report is due April 30, 2024, and receipts are required to complete the report (not invoices, cancelled checks, UPS shipping labels, or any other documents). Thank you for making the world a better place. 14-Jul-24 by Tom McLarty The district grant process is progressing but is delayed somewhat due to the second round of grant submissions. We will notify you as soon as the grant funds are available. Reminder: No money should be spent until the funds are sent to the clubs. No receipts for spending prior to that can be accepted. 1-Sep-24 by Tom McLarty After some delay from RI our block grant was approved on Friday August 30, 2024. The funds should be transferred sometime next week. We will be changing the status on your grant to “Approved” as of that date. As has been stated several times RI will not recognize receipts dated prior to August 30, 2024. Also, PO’s and cancelled checks are not acceptable forms of documentation. Please be sure all banking information is up to date. 2-Sep-24 by Tom McLarty System Entry: Project approved by the District Approval Committee. 25-Sep-24 by Tom McLarty System Entry: Check for DDF payment issued by Foundation Treasurer. 25-Sep-24 by Tom McLarty System Entry: Check for DDF payment issued by Foundation Treasurer.