P-5207

Community theater field trips

Description

Financing

Documents

Photos

History Logs

Project Description

Country: USA

Location: Peoria, AZ

Total Budget: $8,000

Area of Focus: Basic education and literacy

Activity Type: Education: General

Summary: Providing transportation for Title One school students to attend local community theater


The Rotary clubs of Sun City and Peoria North are partnering with Theater Works to provide exposure to the arts for local schools. The schools targeted are Title I schools that no longer have theater and arts taught within the standard curriculum.

Theater Works is a nonprofit community theater located in Peoria. Each year they sponsor field trips to several of their children's theater productions. These field trips are provided at little to no charge to Title I schools throughout the Valley of the Sun, not just the Peoria School District. For many of these children, it is the very first time - and for many, the only opportunity - to view live theater. The cost of admittance for the schools/students is covered by several sponsors - but our two Rotary clubs are seeking a district grant to cover the cost of transportation for these field trips. Theater Works expects to provide nearly 2,000 students exposure to live theater via these school field trips.

According to the theater's CEO, our school communities are telling him that transportation support is their biggest need. With the Act One Foundation basically eliminating their support of providing buses, most schools have had to limit their outings because buses are too expensive. The loss of this funding, plus an elimination of supplemental funding from the City of Peoria, has been a big blow to the theater.

The two clubs combined last year to secure a district grant to assist Theater Works in two ways. Funds were used to provide books to elementary school students in connection with shows they were seeing live on stage, and to subsidize field trip ticket costs for schools to attend live theater performances. Data gained last year from the theater showed that transportation costs were the biggest challenge for schools to take part in the field trips, and they feel financial support to cover the cost of transportation will make a bigger impact and positively affect more students. Therefore, our request this year is to seek support to help cover the costs of transportation for schools to attend these theater field trips.

Peoria North has committed $2,000 and the Rotary Club of Sun City is committing $2,000. We are hopeful each club can get a matching grant, for a total budget of $8,000 awarded to Theater Works.

Project Contact Person

District: 5495

Rotary Club of: Peoria North

Primary Contact: Bret McKeand

Email: scibret@aol.com

Project Status

Approved
This project is "Approved". This means that the district leadership has reviewed and approved the allocation of district funds for this project. Once the funds from the district have been issued, the status of the project will be changed to "Paid".

Project listed for the 2024-25 Rotary Year.

Proposed Financing

Existing Contributions Towards This Project

Date

Cash

DDF

Total

Peoria North (5495)

30-May-24

$2,000

$2,000

$4,000

Sun City (5495)

7-Jun-24

$2,000

$2,000

$4,000

Total

$4,000

$4,000

$8,000

Project Supporting Documents


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Go to the administration page to upload documents.

Project Photos


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History Log Entries

30-May-24

by Tom McLarty

Friendly Reminder: Thank you for applying for a District Grant for the D5495 2024-2045 Rotary year. In order to be considered for approval your club need to assure the MOU is uploaded to the documents tab in the District Grants Website. The MOU must be signed by two people, the current and incoming presidents. This needs to occur before the deadline of May 31, 2024. Also, please note which grant is your first choice.

In addition, the signature process must be completed

30-May-24

by Conrad Heede

System Entry: Creation of project page.

7-Jun-24

by Conrad Heede

System Entry: Pledge of $2,000 with $2,000 DDF by Annette Valentine of the Rotary Club of Sun City, District 5495.

7-Jun-24

by Conrad Heede

System Entry: Project is now "Fully Pledged".

10-Jun-24

by Tom McLarty

Please supply final verification of which of the grants you have applied for is your first choice and which is secondary.

16-Jun-24

by Tom McLarty

Congratulations! This project has been approved for full funding. We need to do some administrative things, so we don’t know exactly when the money will hit your account, but our best guess is a month or so. We’ll send you an update when we have one. Please also remember that you may not spend money prior to TRF approval and reimburse yourself from grant funds. If there have been changes in your bank account (information for electronic transfer), please get that to Lucinda General (District Treasurer) as soon as possible. treasurer@rotary5495.org. Your report is due April 30, 2024, and receipts are required to complete the report (not invoices, cancelled checks, UPS shipping labels, or any other documents). Thank you for making the world a better place.

31-Aug-24

by Tom McLarty

After some delay from RI our block grant was approved on Friday August 30, 2024. The funds should be transferred sometime next week. We will be changing the status on your grant to “Approved” as of that date. As has been stated several times RI will not recognize receipts dated prior to August 30, 2024. Also, PO’s and cancelled checks are not acceptable forms of documentation. Please be sure all banking information is up to date.

2-Sep-24

by Tom McLarty

System Entry: Project sent for club signatures.

3-Sep-24

by Bret McKeand

System Entry: Project signed by Bret McKeand.

26-Sep-24

by Conrad Heede

System Entry: Project signed by Steve Matthews.

27-Sep-24

by Tom McLarty

System Entry: Project approved by the District Approval Committee.

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