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This project is completed. Project listed for the 2006-07 Rotary Year. The Matching Grant application number from TRF is #62255. The TRF Staff in charge of this grant is Jennifer Berg (jennifer.berg@rotary.org).
<8-Dec-06> System Entry
Creation of project page.
<12-Feb-07> System Entry
Grant paperwork sent to The Rotary Foundation.
<21-Mar-07> by Brennan Pate
Frederic Lahaye returned app due to overdue report on D-225. Report was sent and app will be resent to Frederic once he has confirmed receipt of interim report for D-225.
<26-Mar-07> by Brennan Pate
Grant app resubmitted to Frederic Lahaye at TRF as the interim report request was fulfilled for MG #54467/D-225.
<5-Jun-07> by Brennan Pate
Wrote Frederick Lahaye and TRF Staff to determine current status after submitting the interim report for D-225.
<6-Jun-07> by Philippe Lamoise
Karen de Jager submitted quote and club involvement list to TRF. Project should be ready for approval.
<6-Jun-07> by Brennan Pate
Frederick Lahaye needed a a new budget because of a $5,997 difference between original budget and most recent quote. He needed to receive these updates by June 7th, 2007 or the project would be moved forward.
<7-Jun-07> by Brennan Pate
Karen DeJager submitted up to date budget and vehicle cost sheet from dealership to Frederick Lahaye.
<14-Aug-07> by Brennan Pate
Jennifer Berg indicated that application was being forwarded for approval and should be approved soon.
<6-Sep-07> System Entry
Grant approved by The Rotary Foundation.
<26-Sep-07> by Brennan Pate
Wrote Karen deJager to clarify the amount P. Elizabeth West is contributing. Funding is ready to be sent to TRF.
<11-Oct-07> by Brennan Pate
Have checks and payee paperwork from both clubs. Only waiting on signature of Coronado club president on Agreement form before sending funds to TRF.
<12-Oct-07> by Brennan Pate
Mailed contribution checks, agreement forms and recipient account info to Jennifer Berg. Delivery Confirmation Number: 0103 8555 7492 8845 0976
<7-Nov-07> by Brennan Pate
Jennifer Berg wrote that she has received all payment requirements for this grant. She will send the grant to the payments department for payment. Funds will arrive in the project account in South Africa within 4 weeks.
<15-Nov-07> by Karen de Jager
The matching grant money has been received by the Rotary Club of Port Elizabeth West on 13 November 2007 to the amount of ZAR 264,960.15.
Due to the increase in price on the Toyota Quantum 14-seater diesel model, it was decided to change to the petrol (gas) model.
The vehicle has already been ordered. Once the dealership receives the vehicle, it will be sent for signage and the fitting of a satellite tracking system.
Arrangements will then be made for the official hand-over of the vehicle.
<3-Dec-07> by Brennan Pate
Karen de Jager wrote that the vehicle arrived, registration took place it was sent for the artwork on the vehicle. Then they will send it to install the satellite tracking system, and then arrangements will be made for the official handover.
<18-Dec-07> by Brennan Pate
Karen DeJager wrote that the vehicle has been handed over and a final report will soon be completed.
<25-Mar-08> by Brennan Pate
Karen de Jager emailed Jennifer Berg the final report and corresponding bank statements. US$ 819.40 has been paid back to TRF as a surplus on this project. Jennifer Berg wrote back to confirm receipt of final report.
<26-Mar-08> by Brennan Pate
Karen de Jager emailed Jennifer the proof of surplus payment to TRF for ZAR 5776.77 (US $ 819.40). The payment was made to the Fiscal Agent of D9320.
<14-Apr-08> by Brennan Pate
Jennifer Berg emailed that she received the final report and will mark the file as closed.
<14-Apr-08> System Entry
Grant status changed to "Completed".
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