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Funding Proposal for TOSE Respite Care Centre
1.0 Executive Summary
TOSE Respite Care Centre in Sunningdale, Harare, Zimbabwe is a dedicated non-profit organization committed to providing high-quality respite care for young people and youth with severe multiple disabilities.
Founded in 1992, its mission is to enhance the quality of life for their disabled residents and their families by offering a safe, supportive environment and essential resources. To sustain and improve TOSE's operations, they are seeking funding to meet the following critical needs:
1.Establishment of a sustainable layers chicken project - to feed the residence and for sale to generate income.
2.Beefing up of the current inadequate renewable energy solutions (solar systems). This will ensure that all their energy needs are met.
3.Acquisition of specialized rehabilitation equipment - this is necessary to aid carers in executing their duties effectively.
4.Procurement of essential office equipment - this will enhance the capacity of the administrative department.
5.Repair and maintenance of our hydro-pool - this is necessary for the daily exercise of people with disabilities.
6.Installation of a cold room for bulk storage - to store bulk purchases.
7.Purchase of a pickup truck - for the transportation of the people living with disabilities, staff, and provisions.
2.0 Introduction
2.1 Who is TOSE?
TOSE Respite Care Centre has been serving the community since 1992. TOSE is a national welfare organization, Registration No. WO17/92 built on land donated by Old Mutual to TOSE. The centre cares and rehabilitates people living with learning disabilities, mostly with severe multiple disabilities and special needs. TOSE was founded by Desi Page (nee Matongo) and Tim Page after Desi had researched and found out that assistance for the support of people living with severe disabilities was either lacking or inadequate and government could not do it alone.
TOSE provides vital respite services for families caring for young individuals living with severe disabilities. Their dedicated team of caregivers offers personalized care, therapeutic activities, and social opportunities for our clients, allowing families to take much needed breaks and rejuvenate.
2.2 Infrastructure
TOSE is a residential Home from Home facility providing accommodation on a planned basis and according to everyone's needs. The additional wing is a day and outreach that supports the residents and family/carers that all may live as normal a life as possible.
2.3 Objectives
TOSE's primary objectives in seeking funding are:
1.Sustainability: Develop a chicken project to generate revenue and reduce reliance on external funding.
2.Energy Independence: Install solar energy systems for uninterrupted power supply, enhancing the comfort of our clients.
3.Enhanced Care: Acquire rehabilitation equipment to ease the physical burden on caregivers and improve client mobility.
4.Operational Efficiency: Update office equipment to streamline administrative processes.
5.Client Wellness: Repair and maintain our hydropool for therapeutic exercises.
6.Cost Efficiency: Install a cold room for bulk purchases to maximize savings.
7.Mobility: Purchase vehicles to ensure safe and reliable transportation for clients and staff.
3.0 Detailed Needs Assessment
4.0 Sustainability Agenda
4.1 Purpose of the Sustainability Agenda
To outline a strategic plan for ensuring the long-term sustainability of the TOSE Respite Care Centre.
To identify key projects that will enhance operational capacity and service delivery.
4.2 Key Projects and Budget Allocation
4.2.1. Chicken Project
Objective: Establish a sustainable source of income for a chicken project through egg production for sales and hatching.
Implementation: Create a small-scale chicken farm to produce eggs for sale and consumption at the centre. Buy chicks, feed, and a small hatchery.
Sustainability Aspect: Provides continuous revenue and teaches beneficiaries about sustainable farming practices.
4.2.2. Renewable Energy Solutions
Objective: Ensure a steady, uninterrupted power supply to cater for operational needs
Implementation: Install solar panels, solar geysers, and air conditioning units to enhance the comfort of our clients.
Sustainability Aspect: Reduces reliance on grid electricity, lowers operational costs, and promotes renewable energy use.
4.2.3. Rehabilitation Equipment
Objective: Improve client care and reduce caregiver burden.
Items Needed: Hoist machine, commodes, and standing frames.
Sustainability Aspect: Improves service delivery, attracting more clients and potential funding opportunities.
4.2.4. Office Equipment
Objective: Enhance administrative efficiency.
Items Needed: Three laptops, two desktops, and one heavy-duty printer.
Sustainability Aspect: Enhances operational efficiency and data management.
4.2.5. Hydro-pool Repairs
Objective: Maintain therapeutic facilities for clients.
Implementation: Conduct necessary repairs and ongoing maintenance.
Sustainability Aspect: Maintains a critical therapeutic resource for clients, supporting their recovery.
4.2.6. Cold Room Installation
Objective: Store bulk purchases efficiently.
Implementation: Install a cold room to facilitate cost-effective purchasing.
Sustainability Aspect: Reduces waste and ensures the availability of supplies.
4.2.7. Vehicles
Objective: Ensure safe transport for staff and provisions.
Items Needed: One pickup truck.
Sustainability Aspect: Improves accessibility to services and outreach efforts.
4.2.8 Monitoring and Evaluation
Objective: to check on progress and impact of the project.
Items needed: N/A
4.2.9 Bank Charges and Contingency costs.
Objective: to cater for bank interest charges and unforeseen costs
Items needed: N/A
5.0 Monitoring and Evaluation Policy for TOSE Respite Care Centre
5.1 Purpose of the Policy
To establish a systematic approach to assess the effectiveness and efficiency of programmes and projects at TOSE.
To ensure accountability and transparency in the use of funds.
To inform strategic decision-making and improve program delivery.
5.2 Objectives
To monitor project progress against established benchmarks and indicators.
To evaluate the outcomes and impacts of the initiatives funded by the approx. $100,000 grant.
To provide feedback to stakeholders for continuous improvement.
5.3 Key Components
Indicators: Develop specific, measurable indicators for each project.
Data Collection: Utilize both qualitative and quantitative methods to gather data.
Reporting: Establish a timeline for regular reporting to stakeholders.
Stakeholder Engagement: Involve beneficiaries and staff in the evaluation process.
Feedback Mechanism: Create channels for feedback to adapt and improve projects.
5.4 Implementation Steps
5.4.1. Baseline Assessment: Conduct a preliminary needs assessment to establish initial conditions before project implementation.
5.4.2. Monitoring Plan: Develop a detailed plan that outlines who collects data, how often, and what tools will be used.
5.4.3. Evaluation Framework: Create a framework that specifies how and when evaluations will take place.
5.4.4. Training: Provide training for staff on monitoring and evaluation practices and utilising equipment including the hydro pool.
5.4.5. Review and Adapt: Regularly review the monitoring and evaluation processes and adapt, as necessary.
5.5 Resources Needed
Staff training in monitoring and evaluation methodologies.
Data collection tools (surveys, questionnaires, etc.).
Software for data analysis and reporting.
6.0 Conclusion
The Sustainability Agenda and Monitoring and Evaluation Policy for TOSE Respite Care Centre are designed to ensure the effective use of the grant. These initiatives not only aim to enhance the centre's operational capacity but also focus on the long-term sustainability of services for people living with disabilities. Through careful planning, implementation, and evaluation, TOSE Respite Care Centre can achieve its goals and continue providing vital support to its community.
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