Project Description Country: USA Location: Fort Collins Total Budget: $6,000 Area of Focus: Community economic development Activity Type: Community Development: General Summary: Our Christmas Basket program provides food for meals to families in need during the Christmas Holiday Season. We would like to serve 70 families this year. Our Christmas basket program reaches out to partnering agencies such as Catholic Charities, United Way and Project Self-Sufficiency to identify well deserving families who are in need of food during this season. We work with the Larimer County Food Bank to see what they have for us to distribute as well. In 2018, we served 50 families. This year we would like to serve 70 families. To fund this annual event we ask for donations from our club members, usually asking for these donations each week at our luncheon beginning 3 or 4 weeks prior to the event itself. Below is a list of what we included in the Christmas Basket this year. Each year the contents of the Basket varies based on availability from the food bank, whatever we don't get from the food bank we purchase at a local grocery store: - Ham - Bag of Potato's - Bag of Flour - Bag of Sugar - (2) Gallons of Milk - (4) Cans of Vegetables - Butter - Cheese - (2) Loafs of Bread - Dozen Eggs - Gravy packets - (2) Cans of Peaches - Apple Juice - Peanut Butter VOLUNTEERS During the weeks prior to the event we also pass out sign-up sheets for volunteers who would be willing to distribute the food to the families in need, we encourage this to be a family activity. We are very fortunate that volunteers are no problem as it is a very rewarding activity for the whole family. The distribution of the meals usually takes less than 2 hours per volunteer, typically on the Saturday before Christmas. PREP DAY: The day prior to distribution all the food we pickup all the food from the food bank and grocery store. We meet at a local business where we have space for putting together the food baskets for distribution. We usually have 4 or 5 volunteers get all the food into each of the baskets (grocery bag or box) in a couple of hours. DISTRIBUTION DAY: Our club distributes the Christmas Baskets the weekend prior to Christmas. We usually have our delivery volunteers meet at the business where the baskets are around 9:00am that morning where we have donuts and coffee ready for delivery volunteers and their families. Each delivery volunteer will get an address/map for their basket delivery, usually 2 or 3 baskets per volunteer. The entire distribution is done within a few hours. Our club members and families look forward to participating in this great project for our community each year. Project Contact Person District: 5440 Rotary Club of: Fort Collins (Foothills) Primary Contact: Carl Dierschow Email: carl.dierschow@gmail.com Project Status Completed This project is "Completed". This means the project has been implemented and the report was accepted by the district leadership. The project will stay listed on this website as a testimony of the achievements of the project partners. Project listed for the 2019-20 Rotary Year.

Proposed Financing Existing Contributions Towards This Project Date Cash DDF Total Fort Collins (Foothills) (5440) 19-Nov-19 $3,000 $3,000 $6,000 Total $3,000 $3,000 $6,000

Project Supporting Documents Alphabetical with icons By date with icons Alphabetical list format By date list format [4-Dec-19] 2019 Christmas Basket Project [14-Mar-22] Check to Food Bank totalling $6799.00 [23-Jun-20] Final Actual Project Financials [16-Mar-22] Final Project Report [6-Jul-20] Receipts for Christmas Baskets

Project Photos

History Log Entries 19-Nov-19 by Kelly Moll Foothills Rotary Club would like to submit our Christmas Basket Project proposal so that we can serve 70 families this year. Thank you for your consideration of this worthwhile project to serve families in need in our community. 19-Nov-19 by Randall Looper Kelly, Please upload a detailed budget of expected income and expenses. 19-Nov-19 by Kelly Moll System Entry: Creation of project page. 4-Dec-19 by Kelly Moll System Entry: Project sent for club signatures. 4-Dec-19 by Kelly Moll System Entry: Project signed by Kelly Moll. 4-Dec-19 System Entry System Entry: Project signed by Bill Kehl. 4-Dec-19 by Jim Epstein System Entry: Project reverted to "Submitted" - Mike Hohl added to the list of signatories. 4-Dec-19 by Mike Hohl System Entry: Project signed by Mike Hohl. 9-Dec-19 by Randall Looper System Entry: Project approved by the District Approval Committee. 9-Dec-19 by Bill Kehl System Entry: Check for DDF payment issued by Foundation Treasurer. 6-Jul-20 by Kelly Moll The Final Actual Expenses are in the documents & the receipts have been uploaded. We will present the Food Bank with their check (it has been delayed due to COVID-19) - when we do our next event with them later in July. 6-Jul-20 by Randall Looper Kelly, Thanks for uploading the receipts. Please upload a copy of the check when you write that. Once you complete the final report and upload the check the grant will be closed out. You can download the final report document found on the District website, complete it, sign it and upload it. 12-Oct-20 by Randall Looper Kelly, Is this project complete. If it is please complete the final report and upload it to the documents area along with a copy of the club check or checks that equal the grant total expenses. The Final report form can be found on the District website. Under the Foundation/Grants info. tab click on Grants information and forms. The final report document is on the left hand side about half way down the column. Print it, complete it, signit and upload it along with all the receipts to the documents area. Once that is done I can close out the grant. 3-Feb-21 by Randall Looper Kelly If this project is complete you need to complete the final report found on the District website, sign it and upload it and copies of the receipts to the documents area. If you have questions please email or call me at 970-629-0654. Randy 5-Jul-21 by Randall Looper Kelly Please provide a quarterly history log update or if this project is complete you need to complete the final report found on the District website, sign it and upload it and copies of the receipts to the documents area. If you have questions please email or call me at 970-629-0654. Randy 14-Oct-21 by Randall Looper Kelly Please provide a quarterly history log update or if this project is complete you need to complete the final report found on the District website, sign it and upload it and copies of the receipts to the documents area. If you have questions please email or call me at 970-629-0654. Randy 11-Mar-22 by John Trone Randy, Kelly is no longer with the Foothills club and the email listed on this project is her old work email so she was not receiving updates. Carl Dierschow is now working to finish up the reports and be the contact for Kelly's grants. carl.dierschow@gmail.com I added Carl to the distribution list for all 4 of their club's grants and gave him admin access to do updates. 14-Mar-22 by Carl Dierschow $6,799.00 worth of checks to Food Bank (June 22, 2020) have been uploaded to the Documents. 15-Mar-22 by Randall Looper Carl, Thanks for uploading the checks. Who is Pete Thomas and what did he do for the project? Once you upload the final report for the project I will close the grant out. Randy 15-Mar-22 by Carl Dierschow The final report is 99% done and under final review. Pete Thomas was the club member who organized the event, and Kelly Moll was the one who applied for the Grant. Both of them left the club during the pandemic. Heather Buoniconti has been our contact with Larimer County Food Bank, and is a club member. 15-Mar-22 by Carl Dierschow I have full accounting (receipts, check images) for every penny which was spent, so we're good. I uploaded the two check images yesterday under "documents". Unfortunately, I did it twice, because it didn't show up when I uploaded it so I thought I did it wrong. But no problem having two copies here. 16-Mar-22 by Randall Looper Carl I think I have removed Kelly and added you. Let me know if you still see her email when you get this. Randy 16-Mar-22 by Carl Dierschow I just uploaded the final project report. Let me know if there's anything to be corrected, but I think everything is complete now! Carl 22-Mar-22 by Randall Looper System Entry: Project has been implemented and final report uploaded. 22-Mar-22 by Randall Looper System Entry: Final report approved by the District Approval Committee.